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Clarifications on SSRs for the Key Populations and Adolescent Girls and Young Women Global Fund Grants (2018-2020)

National AIDS Council has received some questions from prospective Bidders on the Advert for SSRs for KP and AGYW Grants (2018-2020). National AIDS Council is pleased to provide clarifications on the areas that partners have raised as follows:
Question 1:
How rigid shall we understand those activities described in the budget? Shall we follow stringently or can introduce other activities if they are within the budget frame?
NAC’s Response:
Activities for the Call to Proposal are supposed to be as per what is spelt out in the Detailed Implementation Plan (DIP) and the budgets that have been allocated to the activities are non-negotiable as they were negotiated for already with the Global Fund during the Grant Negotiation Process.

Question 2:

The budget has allocated budget frames for salaries; shall we follow GF salary frame or our own? Can we include other staff if it is within the budget frame?

NAC’s Response:

You are advised to follow the GF salary frame as it is what the DIP entails. You are allowed to propose a Grant Management Structure but you should be within the Budget frame of the lines on HR costs

Question 3:

Can we include salaries for program staff under activities, e.g. training?

NAC’s Response:
Salaries for program staff cannot be included under activities

Question 4:
Can NAC arrange private meetings to meet organizations to explain more on the Grants requirements?

NAC’s Response:
No. NAC cannot arrational AIDS Council has received some questions from prospective Bidders on the Advert for SSRs for KP and AGYW Grants (2018-2020). National AIDS Council is pleased to provide clarifications on the areas that partners have raised as follows:
Question 1:
How rigid shall we understand those activities described in the budget? Shall we follow stringently or can introduce other activities if they are within the budget frame?
NAC’s Response:
Activities for the Call to Proposal are supposed to be as per what is spelt out in the Detailed Implementation Plan (DIP) and the budgets that have been allocated to the activities are non-negotiable as they were negotiated for already with the Global Fund during the Grant Negotiation Process.

Question 5:

The budget has allocated budget frames for salaries; shall we follow GF salary frame or our own? Can we include other staff if it is within the budget frame?

NAC’s Response:

You are advised to follow the GF salary frame as it is what the DIP entails. You are allowed to propose a Grant Management Structure but you should be within the Budget frame of the lines on HR costs

Question 6:

Can we include salaries for program staff under activities, e.g. training?

NAC’s Response:
Salaries for program staff cannot be included under activities

Question 7:

Can NAC arrange private meetings to meet organizations to explain more on the Grants requirements?

NAC’s Response:
No. NAC cannot arrange to meet with organizations individually to explain more on the Grants Requirements. All quires are to be forwarded to NAC via email and NAC will respond to the questions on the NAC Website. May you please make use of the provided templates and TORs for further guidance.

Question 8
We would like clarification on the following matters (i) Budget celling (ii) Definition of general staff
NAC’s Response

  1. May you please be guided by the attached Detailed Implementation Plans herewith attached which show the Budget lines for all activities for the different thematic areas in the two Grants i.e. Key populations and AGYW. In other words you can be guided on the budget ceiling by referring to the attached budgets for the different thematic areas
  2. Prospective SSRs are required to propose a Grant management structure which stipulates the key posts that will effectively manage the implementation of the grant activities. This Grant Management Structure should be costed and constitutes the Financial Proposal as stipulated in Section 7: Financial Proposal Form.
NATIONAL AIDS COUNCIL AGYW PROPOSED FORECASTED CASH FLOWS
Classification  Sum of Y1
Total Cash Outflow
Sum of Y2
Total Cash Outflow
Sum of Y3
Total Cash Outflow
Sum of Y1-3
Total Cash Outflow
DREAMS       1,227,386.00       1,174,136.00       1,180,336.00       3,581,858.00
One Stop Centre           218,100.00           186,280.00           191,000.00          595,380.00
SASA           741,983.00           317,021.00           389,021.00       1,448,025.00
Sister to Sister           989,320.07           923,710.20           924,760.33       2,837,790.60
Grand Total   3,176,789.07   2,601,147.20   2,685,117.33       8,463,053.60

Question 9
We are seeking clarity on the budget which is silent on the in school teacher training on Comprehensive Sexuality Education and other school club related activities yet these activities are in the TORs

NAC’s Response
The School teacher training on Comprehensive Sexuality Education and other school club related activities is an SR activity that is why the budget is silent on it.